Now that the ad is ready, you want to decide how your candidates should apply! You do this in the second step aptly named "Application".

The first thing you choose in this step is exactly how a candidate can apply, through an account, without an account, or via another application link.

Choosing that candidates can apply with an account means that, if a candidate has an account, they can use it to create and send their application. This can be very convenient for everyone involved as candidates can:

There is just one place to change their contact details, which also helps to ensure that no incorrect data is sent to you!

It is possible to combine applying with an account with applying without an account and let the candidate decide how they want to apply 😃

Choosing to apply without an account means that candidates do not have to register an account to apply for the position. They fill in their contact details and the parts that you chose to include in the application form and submit it.

Good to keep in mind regarding applications made without an account:

A third option you have is to have a separate application link that candidates apply through. This option is often used when, for example, an external firm is handling a recruitment, where they have their own application form that you want candidates to fill in.

You simply insert the link to the external form under this option, and candidates will automatically be taken there when they make their application.

It's a smooth way to do it when you don't want/can't give an external recruiter access to your account, or have an external application form that you want to use, but still want to publish the advertisement as usual.

Therefore, this option cannot be combined with the first two!

This section only pops up if you have chosen that candidates can apply with an account.

You then choose which steps to include in the application form!

How this section looks depends a bit on what organisation settings you have for the organisation you are creating the case on.

In the example image, we can see that this organisation has set the steps "Professional experience" and "Education", plus the option for the candidate to attach files, to be preselected. This means they will automatically be selected when you create an advertisement and choose that applying with an account should be available!

These steps can also be set as "mandatory" and in this context, it means that the candidate must include it to be able to submit the application 😊

There are 4 different statuses a step can have in organisation settings:

In this box, you can specify which files you want the candidate to attach. This field can also be filled in under organisation settings if you want a standardized text, but it can also be edited here.

Next, you can choose whether to include a questionnaire with selection questions or some specific information for the candidates.

You start by choosing whether you want any pre-information. In the dropdown list, you find the questionnaires that are created as the type "Pre-information" and that are available for the organisation you are creating the case and ad for. When you have chosen a questionnaire in the list, you can open it by clicking on "Preview" to see how it will look for the candidate.

Pre-information is, as it sounds, information that is displayed before the candidate accesses the actual application form when they press the button to apply for the position!

It is often used to, for example, inform about GDPR and personal data processing, or by making a first selection of candidates. Keep in mind that the answers in the pre-information are not saved in any way.

Under "Questionnaire", you can choose to add questionnaires of the type "Questionnaire". Selection questions are chosen in the same way. You can also create them directly in the advertisement by pressing "Create new questionnaire".

The questionnaire will be added to the application form, and the candidate will need to answer the questions. The answers will then be included in the application documents when you click on the candidates in the list of received applications.

Next, you have up to two choices regarding contact with the candidates, depending on your settings.

You can, if you wish, make changes to the email that goes out to the candidates when they submit their application.

Every account has a contact template that you yourself have the opportunity to edit. It's an organisation setting, but you creating a case and ad have the opportunity to edit the template for that specific case.

The text existing in the template will automatically appear in the box, and here you can choose to edit it.

If you have the setting that an email should also be sent out when the application period has passed, there will be the opportunity to edit that.

You've probably noticed that the text for example says %FIRSTNAME% or %REFNO%. This is the incredibly convenient function that retrieves information from the system and saves you from typing names, etc., manually!

They are called parameters and fetch different information. The parameter %FIRSTNAME%, for example, fetches the first name of the candidate who will receive the email, %REFNO% retrieves the reference number for the current case, %ASSIGNMENTNAME% fetches the name of the advertisement, etc.

All available parameters can be seen by clicking "Show parameters" above the subject line.

The last part in this step is about notifications that one can choose to be sent to individual users.

It concerns notifications/emails for when a new application is received and emails when the advertisement is published for the first time.

These settings are mainly made for users who are not part of the recruitment group since users added to the recruitment group have their own settings for it. They are made in the first step when you create the case, the one called "Case details".

Now you are finished with this step and it's time to move on to the last step, which is about the publication!