Welcome to the heart of your advertisement planning! Under the Ad Form tab at the organizational level, you have the power to decide exactly what information should be gathered when a new position is posted. By controlling which fields are shown—and which are mandatory—you make life much easier for your hiring managers.
A Golden Rule for Simplicity
Before we dive in, a quick tip: "Less is more." We strongly recommend using as few forms as possible—ideally just one. If you need to make changes, it’s usually better to edit the existing form rather than creating a new one. This keeps the tool tidy and minimizes confusion!
How to Create and Edit
Certain fields are so vital they are always included (like title and qualifications). What you control are the optional fields.
Select form: Click the pencil icon to the right of an existing form to edit, or create a new one.
Name it wisely: Give the form a clear title. This name appears in the dropdown menu when creating ads, so make sure it’s self-explanatory.
Choose field status: For each field, you can choose between three settings:
Not available: The field is completely hidden.
Available: The field can be filled in if desired.
Mandatory: The field must be filled in to save the ad.
Which Fields Can I Controll?
The following fields can be managed in your form:
About the workplace – Free text
Extent description – Free text
Starting date – Date field
Starting date description – Free text
Temporary until – Date field
Duration – Dropdown (visible for specific job boards):
Permanent
6 months or longer
3–6 months
11 days – 3 months
Max 10 days
Salary form – Dropdown (Monthly salary, Hourly salary)
Workplace – Dropdown (On-site, Hybrid, Remote)
Working hours – Dropdown (Daytime, Evening, Shift)
Working hours description – Free text
Other information – Free text
Link and description to read more – Free text
Address – Free text
Location description – Free text
Consider the Consequences
If you make a form more restricted by removing fields, remember that data in those fields will disappear from your ads. If you replace an entire form, the system will ask the user to choose between the old and the new format when copying an old advertisement.
Don’t forget to click Save at the bottom when you’re done!