To be able to use Recruit, you need to have a user!
New users are posted by a manager/colleague/super user who already has a user account in Recruit.
Note that users cannot be administered by support, this must be handled internally.
The first step is to find where to post new users. Navigate to the Admin tab in the menu bar and click on "Users".
Create user
To create a new user, click on: "Create user".
User Information
We recommend that you set up / administer your access groups before you create users, as you cannot create a user without assigning it to an access group.
Under User information, you fill in the user's:
Personal data, e.g. First Name, Last Name.
Professional title.
Email address, etc.
Here you also have the option to fill in the desired language if the user prefers to use Recruit in a language other than Swedish.
All fields with a red asterix are mandatory.
Account details
Further in the next step, you need to fill in the username and select information about the password.
Here you have a choice to either choose a password for the user yourself, or alternatively send a confirmation email with a temporary password when you save the user.
Here you also have the option to deactivate an account if you so wish and also activate an already inactive account.
Note that if you use the account setting where the username must be an email address, the username field is removed.
Be careful when creating the username so that you have not accidentally included any extra spaces.
If you enter a manual password for the user, the password must contain a lowercase letter, an uppercase letter, a number and also be at least 8 characters long.
When using a confirmation email with a temporary password, an email is sent containing a temporary password that can only be used at the first login. After the first login, the user is asked to create their own password.
The date in "Valid from" will automatically be filled in with today's date.
You do not have to enter a date in "Applies to", then the user will be active until further notice.
You can then choose whether access for the user should be closed temporarily by ticking "Close access temporarily". You then also need to choose from which date and to which date access should be closed.
If you close access, the user will not be able to log in before the end date has passed.
If you use login via SSO, there will also be fields to indicate which SSO provider you use and which SSO username the user should have.
Belonging
Under the title "Belonging" you add the user to the access groups to which they should belong. It is mandatory to add the user to at least one permission group.
In the drop-down list, you select the access group(s) to which the user should belong and click on "Add".
The access groups are then added to a list.
If the user is to belong to several access groups, you add them one at a time.
It is important that you click on "Add" after you have selected a permission group because the group will not be added otherwise.
For each added access group, you have the option of defining a time period during which the user should not have access to the access group via the "Close access" check box.
Don't forget to save at the bottom of the page when you're done!
Deactivate, delete and edit users
You can disable users, delete them permanently and edit them from the same view. Just like when you want to create a user, you go via the menu option admin - user.
Deactivate a user
When a user should no longer have access to the tool, you can choose to disable the user. You do this by clicking on the symbol at the far right of the list of registered users.
This does not delete the user, it just becomes inactive.
Delete a user
Once the user is disabled, you can also choose to delete them completely from the tool. Since only deactivated users can be deleted, you always need to deactivate the user first before deleting them.
If you uncheck "Show only active users" in the filtering function, inactive users will also be displayed with a trash can icon in the user list. When you click the trash can icon on the deactivated user, the user will completely disappear from your account.
In case of deletion, a deleted user will be indicated in the recruitment lists and statistics as deleted for the recruitments he created or was responsible for.
Note that you cannot restore the user once it has been deleted.
Reactivate an inactive user
If you want to reactivate a user, you need to follow the steps above to first find the inactive user (uncheck the "Show only active users" check box when you search for the person). When you have found the user, click on the pencil icon to edit.
Under the step "Account details" in editing mode, you will find the check box "Account is active". If the user is inactive, the box will not be checked. Check the box and save at the bottom to reactivate the user.
Also confirm if you need to correct the "Valid from" and "Valid to" date fields. If these have passed, the user will not be able to log in.
If the user has forgotten their password, you can also check the box "Change password" and send a new temporary password to the user's email address when you save.